•   over 2 years ago

confirming volunteers

1.  Can a college/ university staff member verify participation by a busload of college students who are brought to a volunteer site?  We have two colleges bussing volunteers to a variety of work sites, and do not want to waste the time of the volunteers as we explain the requirements of the Challenge, the necessity of being available and responsive on the 17th or 18th, and sign up the 50 or so students per bus.
 
2.  What will be the phone number, or email address, or twitter name, etc., that will be used to make the verifications.  Many people ignore unrecognized numbers (especially 800 numbers), or unrecognized emails go to junk.


  • 6 comments

  • Moderator   •   over 2 years ago

    Part 1: The college needs to be able to verify the names of those students/faculty participating in service. It is acceptable for a staff member to certify the numbers of students on each bus, BUT the university must also have records of who actually participated in the project (and their contact information for random audit).

  • Moderator   •   over 2 years ago

    Part 2: Unfortunately, our calls do not seem to show anything but the phone number as an identifier. It does not show up as a call from the Corporation for National and Community Service. You will need to instruct your volunteers to watch for a call that they may not recognize the number. As for emails, those will come from individuals at CNS.gov.

  •   •   over 2 years ago

    We have included 9/11 messaging in all of our projects. However, given the size and scope of our efforts, some folks may verify that they volunteered on X date, and may not say it was a 9/11 project. What I am curious to know is how will the auditors be phrasing the question? Will they list the specific date and project? Or will it be simply, did you volunteer on this date?

  • Moderator   •   over 2 years ago

    All projects in the Challenge were required to have a direct tie to the 10th anniversary of 9/11. All volunteers should know that they volunteered in honor of the 10th anniversary of September 11, 2001.

  •   •   over 2 years ago

    Our projects did have a direct tie to 9/11. A few of the communities we worked included residential and outside volunteers. The resident volunteers joined in service at different points of the day. Everyone signed a (9/11) waiver and leaders wore 9/11 shirts. While I don't think it will happen, I could see folks say something like "I just was cleaning up my block" and not connect it with 9/11 so to speak. These are neighborhoods have a high rate of low-income residents.

  • Moderator   •   over 2 years ago

    It sounds as if your volunteers are well prepared to resond.

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